Statutes of the Student Initiative eLab from May 5, 2017, updated on May 4, 2023

  <sup>1</sup>These statutes supplement the statutes of the student body of the University of Siegen. <sup>2</sup>If any part of these statutes contradicts the currently valid higher-ranking regulations, only that part of the statutes will be nullified.

  The initiative is called eLab.

  <sup>1</sup>The initiative maintains a student electronics laboratory in room H-H 002, hereinafter referred to as eLab. <sup>2</sup>The laboratory promotes the spirit of research and practical experience of the students.

  Every member accepts the laboratory rules of the eLab.
  <sup>1</sup>A prerequisite for membership is compliance with the laboratory rules. <sup>2</sup>In the event of violations of the laboratory rules, the board (according to § 5) reserves the right to sanction up to and including exclusion from the initiative.
  Every member can declare their resignation at any time in writing or orally at a meeting or general assembly.
  <sup>1</sup>After six months of inactivity or deregistration, a member automatically resigns. <sup>3</sup>Inactivity is defined as a member not responding to a personal email.
  Re-admission to membership is possible unless paragraph 2 sentence 2 led to the resignation.

The organs of the initiative are:

  The Board (according to § 5)
  The General Assembly (according to § 7)

  The board consists of three, five, or seven members.
  <sup>1</sup>The board is elected at least once a year at the general assembly by a two-thirds majority. <sup>2</sup>During re-election, the discharge of the previous board is voted on.
  The following positions must be filled by board members:
      Speaker
      Financial Officer
      Treasurer
      Safety Officer
  <sup>1</sup>A deputy can be elected for each of these positions. <sup>2</sup>Holding multiple offices is possible, §18 Abs. 5 HWVO NRW remains unaffected.
  The Speaker convenes the meetings and leads the discussions.
  <sup>1</sup>The Financial Officer conducts the ongoing business of the initiative according to the budget plan and gives payment instructions to the Treasurer. <sup>2</sup>The Financial Officer has veto power in financial decisions. <sup>3</sup>Expenditures from €50.01 to €200 can be decided by a majority of all board members without a meeting and must be reported at the next meeting, where the Financial Officer also has veto power. <sup>4</sup>Expenditures from €200.01 require a vote at a meeting. <sup>5</sup>The Financial Officer prepares the budget plan for the following fiscal year.
  The Treasurer executes the payment instructions of the Financial Officer.
  <sup>1</sup>A board member can resign at any time in writing or orally at a general assembly, which requires an immediate re-election according to paragraph 2. <sup>2</sup>If the resignation vacates the member's position, the member must continue to provisionally manage the position.
  Each board member has unrestricted house rights in the eLab rooms. <sup>2</sup>House rights should only be exercised in case of violations of the laboratory rules or the principles of the constituted student body.
  <sup>1</sup>A constructive vote of no confidence can be expressed against any board member at a general assembly. <sup>2</sup>A vote of no confidence requires a two-thirds majority of the members present at the general assembly.

  The initiative holds regular meetings to manage day-to-day business.
  <sup>1</sup>The Speaker invites to meetings with at least seven days' notice via the mailing list and another public channel. <sup>2</sup>The invitation includes the planned agenda.
  The meeting is quorate if properly invited and half of the board is present.
  <sup>1</sup>Every member of the initiative is entitled to vote. <sup>2</sup>Decisions are made by a simple majority.
  <sup>1</sup>In urgent cases, a vote can be conducted by email with justification. <sup>2</sup>The voting period is at least 24 hours. <sup>3</sup>The decision is valid if two-thirds of all board members have voted and recognized the urgency.
  <sup>1</sup>The meetings are public. <sup>2</sup>Upon request by two-thirds of those present, parts of the meeting can be held in private.

  The general assembly takes place at least once a year during the lecture period.
  The general assembly is convened by the board or at the request of half of the members of the initiative.
  <sup>1</sup>The general assembly must be announced at least eight days in advance by posting in the eLab and via the mailing list and another university public channel. <sup>2</sup>The invitation includes the planned agenda.
  <sup>1</sup>The general assembly is quorate if properly invited, and the board and five other members are present unless this exceeds the total number of members. <sup>2</sup>If the quorum is not met, the board must promptly convene a new general assembly, which is then quorate if properly invited.
  Decisions are made by a simple majority of the members present unless otherwise regulated.
  The general assembly approves the budget plan for the following fiscal year.
  The general assembly elects a cashier and an auditor once a year, who are not members of the board.

  <sup>1</sup>If no board can be elected according to § 5 paragraphs 2 and 8, a new general assembly date must be announced immediately according to § 7 paragraph 3. <sup>2</sup>If it is again not possible to elect a board at this general assembly, suspension must be initiated immediately.
  The eLab rooms must be closed within seven days by the provisional board, and all members and users denied access unless they need to perform tasks according to paragraph 3.
  <sup>1</sup>Within one week thereafter, a cash audit, an account audit, and an inventory must be conducted. <sup>2</sup>All resources are then handed over to the FSR eti for provisional management.
  <sup>1</sup>If new members are found, the FSR eti is obligated to convene a general assembly, which is quorate if properly invited according to § 7 paragraph 3. <sup>2</sup>If a new board is elected, all resources are promptly handed over to them.

  An amendment to these statutes requires the approval of two-thirds of a general assembly.