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====== Statutes ======

Statutes of the Student Initiative eLab from May 5, 2017, updated on May 4, 2023

**The following is a translation for reading purposes. The binding version is the german original.**

===== Preamble =====

    - <sup>1</sup>These statutes supplement the statutes of the student body of the University of Siegen. <sup>2</sup>If any part of these statutes contradicts the currently valid higher-ranking regulations, only that part of the statutes will be nullified.

===== § 1 Name =====

   - The initiative is called eLab.

===== § 2 Goals =====

   - <sup>1</sup>The initiative maintains a student electronics laboratory in room H-H 002, hereinafter referred to as eLab. <sup>2</sup>The laboratory promotes the spirit of research and practical experience of the students.

===== § 3 Membership =====
  - Every member accepts the laboratory rules of the eLab.
  - <sup>1</sup>A prerequisite for membership is compliance with the laboratory rules. <sup>2</sup>In the event of violations of the laboratory rules, the board (according to § 5) reserves the right to sanction up to and including exclusion from the initiative.
  - Every member can declare their resignation at any time in writing or orally at a meeting or general assembly.
  - <sup>1</sup>After six months of inactivity or deregistration, a member automatically resigns. <sup>3</sup>Inactivity is defined as a member not responding to a personal email.
  - Re-admission to membership is possible unless paragraph 2 sentence 2 led to the resignation.
===== § 4 Organs of the Initiative =====

The organs of the initiative are:
  - The Board (according to § 5)
  - The General Assembly (according to § 7)

===== § 5 Board =====

  - The board consists of three, five, or seven members.
  - <sup>1</sup>The board is elected at least once a year at the general assembly by a two-thirds majority. <sup>2</sup>During re-election, the discharge of the previous board is voted on.
  - The following positions must be filled by board members:
    * Speaker
    * Financial Officer
    * Treasurer
    * Safety Officer
   - <sup>1</sup>A deputy can be elected for each of these positions. <sup>2</sup>Holding multiple offices is possible, §18 Abs. 5 HWVO NRW remains unaffected. 
   - The Speaker convenes the meetings and leads the discussions.
   - <sup>1</sup>The Financial Officer conducts the ongoing business of the initiative according to the budget plan and gives payment instructions to the Treasurer. <sup>2</sup>The Financial Officer has veto power in financial decisions. <sup>3</sup>Expenditures from €50.01 to €200 can be decided by a majority of all board members without a meeting and must be reported at the next meeting, where the Financial Officer also has veto power. <sup>4</sup>Expenditures from €200.01 require a vote at a meeting. <sup>5</sup>The Financial Officer prepares the budget plan for the following fiscal year.
   - The Treasurer executes the payment instructions of the Financial Officer.
   - <sup>1</sup>A board member can resign at any time in writing or orally at a general assembly, which requires an immediate re-election according to paragraph 2. <sup>2</sup>If the resignation vacates the member's position, the member must continue to provisionally manage the position.
   - Each board member has unrestricted house rights in the eLab rooms. <sup>2</sup>House rights should only be exercised in case of violations of the laboratory rules or the principles of the constituted student body.
   - <sup>1</sup>A constructive vote of no confidence can be expressed against any board member at a general assembly. <sup>2</sup>A vote of no confidence requires a two-thirds majority of the members present at the general assembly.

===== § 6 Meetings =====
   - The initiative holds regular meetings to manage day-to-day business.
   - <sup>1</sup>The Speaker invites to meetings with at least seven days' notice via the mailing list and another public channel. <sup>2</sup>The invitation includes the planned agenda.
   - The meeting is quorate if properly invited and half of the board is present.
   - <sup>1</sup>Every member of the initiative is entitled to vote. <sup>2</sup>Decisions are made by a simple majority.
   - <sup>1</sup>In urgent cases, a vote can be conducted by email with justification. <sup>2</sup>The voting period is at least 24 hours. <sup>3</sup>The decision is valid if two-thirds of all board members have voted and recognized the urgency.
   - <sup>1</sup>The meetings are public. <sup>2</sup>Upon request by two-thirds of those present, parts of the meeting can be held in private.

===== § 7 General Assembly =====
   - The general assembly takes place at least once a year during the lecture period.
   - The general assembly is convened by the board or at the request of half of the members of the initiative.
   - <sup>1</sup>The general assembly must be announced at least eight days in advance by posting in the eLab and via the mailing list and another university public channel.
   - <sup>2</sup>The invitation includes the planned agenda.
   - <sup>1</sup>The general assembly is quorate if properly invited, and the board and five other members are present unless this exceeds the total number of members. <sup>2</sup>If the quorum is not met, the board must promptly convene a new general assembly, which is then quorate if properly invited. Decisions are made by a simple majority of the members present unless otherwise regulated.
   - The general assembly approves the budget plan for the following fiscal year.
   - The general assembly elects a cashier and an auditor once a year, who are not members of the board.

===== § 8 Suspension =====
   - <sup>1</sup>If no board can be elected according to § 5 paragraphs 2 and 8, a new general assembly date must be announced immediately according to § 7 paragraph 3. <sup>2</sup>If it is again not possible to elect a board at this general assembly, suspension must be initiated immediately.
   - The eLab rooms must be closed within seven days by the provisional board, and all members and users denied access unless they need to perform tasks according to paragraph 3.
   - <sup>1</sup>Within one week thereafter, a cash audit, an account audit, and an inventory must be conducted. <sup>2</sup>All resources are then handed over to the FSR eti for provisional management.
   - <sup>1</sup>If new members are found, the FSR eti is obligated to convene a general assembly, which is quorate if properly invited according to § 7 paragraph 3. <sup>2</sup>If a new board is elected, all resources are promptly handed over to them.

===== § 9 Amendment of the Statutes =====
   - An amendment to these statutes requires the approval of two-thirds of a general assembly.